Privacy Policy

• Managing our database and keeping work-seeker records up to date;
• Providing work-finding services to you and our clients.
• Contacting you to seek your consent where we need it;
• Giving you information about similar products or services that you have used from us recently.

c. Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect, we may not be able to continue to provide work-finding services to you.

d. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:

• Clients (whom we may introduce or supply you to)
• Former employers whom we may seek references from
• Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
• Bounce Teachers may also share the data with associated/partner/analytics companies or service platforms to help improve the services. These partners do not receive personally identifiable information unless otherwise disclosed or required by law.

2. Information to be provided when data collected not from the data subject

Categories of data: The Company has collected the following personal data on you:

Personal data:

• Name, address, main contact details (mobile no., email, home phone no.)
• National insurance no.
• Nationality (through right to work check)
• Driving License
• Proof of current address
• Qualifications

Sensitive personal data:

• Health information including whether you have a disability
• Criminal conviction
• Prohibition Checks
• Safeguarding declaration
• Disqualification Declaration
• Payroll details (i.e. bank account details)
• Online Check

Source of the personal data: The Company sourced your personal data/sensitive personal data:

• From various jobs boards (i.e. TES, reed, total jobs), LinkedIn
• A former employer
• A referee whose details you previously provided to us
• Software providers who we use to support our services.
• Cookies listed in section 7
• University fairs
• Information that is publicly available on social media

3. Overseas Transfers

The Company may transfer the information you provide to us to countries outside of the UK for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information.

4. Data retention

The Company will retain your personal data only for as long as necessary for the purpose for which it was collected. The Company is also required to comply with legal and regulatory obligations that may necessitate retaining your data for specific periods.

For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to retain work-seeker records for a minimum of one year from either:
(a) the date of creation; or
(b) the date we last provided you with work-finding services.

Additionally, payroll records, holiday pay, sick pay, and pension auto-enrolment records must be retained for as long as is legally required by HMRC and relevant national minimum wage, social security, and tax legislation. Currently, this retention period is six years.

Certain sensitive personal details, including information related to criminal convictions and safeguarding, will be retained for a period of 6 years. This retention period is necessary to comply with laws related to the investigation, reporting, and detection of crime. Additionally, the data may be used during internal audits to demonstrate compliance with industry standards and regulatory requirements. Where the Company has obtained your consent to process your personal data and sensitive personal data, we will retain this data in line with our retention policy. Upon the expiry of this period, the Company will seek further consent from you. If consent is not granted, the Company will cease processing your personal data and sensitive personal data, in compliance with applicable data protection laws.

5. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to the erasure of your personal data in certain circumstances;
• The right to restrict the processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting  compliance@bounceteachers.com. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

6. Online Profiles

By submitting your application (with or without your CV and/ or photo), we may use that information to create a profile for you with the information provided by you either through the means or following a verbal conversation on your work-seeking preferences. These profiles may also be used by our internal tools (can also be AI-based) to help match you with the most suitable job opportunities.

We will not use any of your contact details or sensitive information on the profile created but only some basic information that we will deem necessary to assist in the work-finding services we will be providing for you.

7. Cookies

We may obtain data about you from cookies. These small text files are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

Most web browsers allow some control of most cookies through the browser settings. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.

If you still wish to proceed without the use of cookies, you can do so by deactivating them on your browser.

We have gathered a few links for you for some of the most used browsers so you may find instructions on how to change your settings with regards to cookies.

Please note that we cannot be held liable for any settings you may change in your browser and any issues that may consequently emerge from them.

• Internet Explorer
• Chrome
• Firefox

The table below explains the cookies we use and why.

8. Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

9. Links to external websites

The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

10. Sale of business

If the Company’s business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

11. Data Security

The Company takes every precaution to protect our users’ information.
All our data is stored in a dedicated server accessible via SSL, There is a Watchguard M400 firewall with Treat Detections enabled. We have backups done 3 times daily. All Our data are held in secure Tier-4 data centres. We have elevated permissions in-place with access rights monitored and controlled.
Only employees who need the information to perform a specific job (for example, consultants, compliance admin, our accounts clerk or a marketing assistant) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet/social media messaging platforms is not entirely secure and for this reason, the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet/ social media messaging platforms.
If you share a device with others, we recommend that you do not select the “remember my details” function when that option is offered. If you have any questions about the security at our website, you can email  compliance@bounceteachers.com.

• Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

• Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: compliance@bounceteachers.com.

You also have the right to raise concerns with Information Commissioner’s Office or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Annexure

A) The lawfulness of processing conditions for personal data are:

1. Consent of the individual for one or more specific purposes.
2. Processing is necessary for the performance of a contract with the individual or in order to take steps at the request of the individual to enter into a contract.
3. Processing is necessary for compliance with a legal obligation that the controller is subject to.
4. Processing is necessary to protect the vital interest of the individual or another person.
5. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.
6. Processing is necessary for the purposes of legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the individual, which require protection of personal data, in particular where the individual is a child.

B) The lawfulness of processing conditions for sensitive personal data are:

1. Explicit consent of the individual for one or more specified purposes unless reliance on consent is prohibited by UK law.
2. Processing is necessary for carrying out data controller’s obligations underemployment, social security or social protection law, or a collective agreement, providing for appropriate safeguards for the fundamental rights and interests of the individual.
3. Processing is necessary to protect the vital interest of the individual or another individual where the individual is physically or legally incapable of giving consent.
4. In the course of its legitimate activities, processing is carried out with appropriate safeguards by a foundation, association or any other not-for-profit body, with a political, philosophical, religious or trade union demand on condition that the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes) and provided there is no disclosure to a third party without the consent of the individual.
5. The processing relates to personal data which are manifestly made public by the individual.
6. Processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity.
7. Processing is necessary for reasons of substantial public interest on the basis of UK law which shall be proportionate to the aim pursued, respects the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and interests of the individual.
8. Processing is necessary for the purposes of preventative or occupational medicine, for assessing the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of UK law or a contract with a health professional and subject to the necessary conditions and safeguards.
9. Processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of healthcare and of medicinal products or medical devices, on the basis of UK law which provides for suitable and specific measures to safeguard the rights and freedoms of the individual, in particular professional secrecy.
10. Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard fundamental rights and interests of the individual.